Immunizations

Using the Immunizations tab on the student Health page, you can enter immunization data for a student. The Immunizations tab accommodates an unlimited number of vaccines, quick data entry, and provides real-time dose date validation. 

Work with a Student's Immunizations

  1. On the start page, search for and select a student.
  2. Under Information, choose Health from the student pages menu. The Health page appears for that student.
  3. Click the Immunizations tab. The Immunizations page appears.

To view a student's vaccine summary:

  1. Hover over the vaccine name you want to view. The following information appears for the selected vaccine:
      • Vaccine Description
      • Vaccine Code
      • Number of Doses
      • Is Mandatory
      • Exemption Type
      • Out of Compliance
      • Comments

To enter a student's immunization information:

  1. Enter information as needed:

    Field

    Description

    [Compliance Message]

    A message appears indicating the number of immunizations that are out of compliance, if any.

    Vaccine

    1. Click the name of the vaccine. The [Vaccine Name] pop-up appears.
    2. Do one of the following:
      • If the vaccine is optional or if vaccine compliance is manually assessed at the vaccine level, select the Out of compliance checkbox to indicate the immunization is out of compliance.
      • Alternatively, deselect the Out of compliance checkbox to indicate the immunization is in compliance.
      Note: This checkbox does not appear if vaccine compliance is automatically assessed at the dose level. For more information, see Rules Engine.
    3. Indicate the student is exempt from the immunization by choosing the appropriate Type from drop-down list. The Start Date is auto populated with today's date.
    4. Edit the Start Date, if needed.
    5. Enter an Expiration Date, if needed.
      Note: Vaccine compliance will start being assessed again upon expiration.
    6. Enter additional information regarding the immunization in the Comment field.
    7. Press Tab to save and close the pop-up.

    Date Dose Given

    1. Click the appropriate dose cell of the vaccine for which you want to enter information. A pop-up appears.
    2. Enter the date the dose was administered or click the Calendar icon to select a date. Use the Arrow icons to select a different month.
    3. Choose the appropriate Certificate Type from the drop-down list.
    4. Press Tab to save and close the pop-up and open the next does pop-up.

    [Legend]

    The following icons are used to provide visual indicators about information pertaining to a vaccine:

    • The Stop Sign Exclamation Mark icon indicates the student has not received the vaccination and therefore is out of compliance.
    • The Triangle Exclamation Mark icon indicates the student has not yet received the latest dose of a vaccination and therefore is out of compliance.

    Note: This icon may only appears vaccine compliance is automatically assessed at the dose level. This icon does not appear if vaccine compliance is manually assessed at the vaccine level. For more information, see Rules Engine.

    • The Square EX icon indicates the student is exempt from being administered the vaccination.
    • The Square OP icon indicates the vaccination is optional.

    Change Description

    Enter the reason for updating the student’s immunization information.

    [Confirmation]

    Once you have completed entering a student’s immunization information, you must select the checkbox attesting that all values you entered are accurate and reflective of the certificate data presented to you before you can submit the information.

    Note: If this checkbox does not appear, your district does not require it.


    Note: When entering information in a pop-up, you can press Tab to scroll through pop-up fields; tabbing from the last field saves and closes the pop-up; press Esc to cancel and close the pop-up, and press Return (Mac) or Enter (Windows) to save and close the pop-up.

  2. Click Submit.

To edit a student's immunization information:

    1. Edit information as needed.
    2. Click Submit.

To view change reason history:

  1. Click View Change Log. The Change Log pop-up appears.
  2. Do one of the following:
    1. Click the arrow next to the date to expand the list.
    2. Click the arrow again to condense the list.
    3. Click Expand All Items to view all entries.
    4. Click Collapse All Items to minimize all entries.
  3. Click x to close the drawer.

To view change history details for Immunizations page:

If Change History is enabled, the Change History link appears at the top of the page. Click the link to view the Change History Details for that page.