Student Basic Search

On this page:

Search for a Student by Last Name

  1. On the start page, enter in the Search Students field the last name of a student whose record you want to review.
    Note: Alternatively, enter just the first few letters of the student's last name. Keep in mind that this may produce more results.
  2. Click the Search icon. If you search for a student who has a unique last name, the search displays the one record it finds. If you search for a student who has a common last name, a list of student records appears in the Current Student Selection section.
  3. Click the name of the student whose record you want to review. The page displays that student's record.

Search for a Student by Student Number

  1. On the start page, enter in the Search Students field the school identification number of the student whose record you want to review.
  2. Click the Search icon. 

Search for an Inactive Student

Use PowerSchool to search for the records of any student who has ever enrolled in your school. You can view the record of a student who has transferred to a new school, dropped out, or otherwise left your school.

  1. On the start page, enter a forward slash (/) followed by the first few letters of the last name of the student whose record you want to review in the Search Students field.
  2. Click the Search icon. A list of all active and inactive student records whose names start with those letters appear in the Current Student Selection section.
    Note: Notice the number of students on the list. To verify that this list includes active as well as inactive students, return to the start page and redo the search without the slash (/) before the last name. Fewer names on the resulting list appear if there are any inactive students, since the list includes only active students.
  3. Click the name of the student whose record you want to review. 

Search for All Active Students

This is the easiest search, but it also produces the largest number of results.

  1. On the start page, click All
    Depending on the number of students at your school, it can take a while to produce the list of students. The list displays the names of all students at your school and a number (in parentheses) at the top of the list. This number indicates how many records were returned by the search.
  2. Click the [Select Function] arrow and choose a function from Group Functions.

Search for All Active Or Inactive Students

Use PowerSchool to search for the records of any student who has ever enrolled in your school. You can view the record of a student who has transferred to a new school, dropped out, or otherwise left your school.

  1. On the start page, enter a forward slash (/) in the Search Students field.
  2. Click the Search icon. 
    Depending on the number of students at your school, it can take a while to produce the list of students. The list displays the names of all students at your school and a number (in parentheses) at the top of the list. This number indicates how many records were returned by the search.
  3. Click the [Select Function] arrow and choose a function from Group Functions.

Search for Students by Grade Level

  1. On the start page, click a number to search by grade level. 
    Note: Alternatively, use the field name to search. In this case, enter grade_level= followed by the grade number in the Search Students field. This is helpful for when you want to search by criteria in addition to grade level.
  2. Click the [Select Function] arrow and choose a function from Group Functions.

Search for Students by Gender

  1. On the start page, click M to search for males or F to search for females. 
    Note: Alternatively, use the field name to search. In this case, enter gender=m or gender=f in the Search Students field.
  2. Click the [Select Function] arrow and choose a function from Group Functions.

Search for Students by Other Fields

Like many other applications, PowerSchool stores data in fields. A field is a unit of information defined by your PowerSchool administrator. PowerSchool comes with a set of standard fields used by all schools, but your school can add other fields that are particular to your needs. Additionally, fields are added to the field list with new versions of PowerSchool. Click to display a list of all student-related fields stored in your school's PowerSchool database.

Note: If the Advanced checkbox is selected, the ampersand (&) and plus ( + ) comparators do not function. You can use the Add button in place of the plus ( + ) comparator and the Within button in place of the ampersand (&) comparator.

  1. On the start page, click View Field List
  2. To narrow the list of fields, enter one of more search terms in the Filter field. Otherwise, leave blank.
  3. Click the field you want to add. The Field List pop-up closes and the selected field appears in the Search Student field.
  4. Enter a field operator and value after the field in the Search Student field.
  5. Click the Search icon. 
    Note: If you search for a student who has a value for a field matching no other student's value, the search displays the one record it finds.
  6. Click the [Select Function] arrow and choose a function from Group Functions.

Search for Students by Student Search Code

Student Search Codes are available in the View Fields List window. These search codes can be used to target specific groups of students. They can be used individually to search for students, or they can be combined with other search codes or with fields from the field list. For more information, see Various Student Search Commands.

Note: If the Advanced checkbox is selected, the ampersand (&) and plus ( + ) comparators do not function. You can use the Add button in place of the plus ( + ) comparator and the Within button in place of the ampersand (&) comparator.

  1. On the start page, click View Field List.
  2. Enter an asterisk ( * ) in the Filter field.
  3. Click the field you want to add. The Field List pop-up closes and the selected field appears in the Search Student field.
  4. Enter a field operator and value after the field in the Search Student field.
  5. Click the Search icon. 
    Note: Smart search does not work with Student Search Codes.

Select Students by Hand

  1. On the start page, select the group of students using a search method. 
  2. Click Select By Hand to narrow the group of students even further.
  3. Do one or more of the following:
      • Select the checkbox in the header row to select all students.
      • Deselect the checkbox in the header row to deselect all students.
      • Select the checkbox next to each student you want to work with.
      • Deselect the checkbox next to each student you do not want to work with.
        Note: Your checkbox selections are retained as you navigate through the different pages of the search results.
  4. Click Update Selection.
  5. Click the [Select Function] arrow and choose a function from Group Functions.