Historical Grades

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Historical Grades in PowerSchool student records include two types of grades: current and historical. Current grades are students' grades entered by each of their teachers through PowerTeacher Gradebook. Current grades change with each new assignment that teachers enter in PowerTeacher Gradebook. Teachers, administrators, and parents use current grades to track student progress throughout a grading term.

Historical grades are final grades or grades that are permanently stored in the student's record. At the end of each grading term, your PowerSchool administrator copies and stores the students' current grades from PowerTeacher Gradebook to historical grades. Historical grades appear on report cards and transcripts.

This function displays your selected student's grades from previous terms. You have the choice of using a normal view or a detail view.

Note: The Historical Grades student page view is view-only for most users; only those with proper access, such as a school counselor, have the right to edit historical grades. Teachers who assign grades and need to change them later must contact a user with the proper access.

View Historical Grades

  1. On the start page, search for and select a student.
  2. Under Academics, choose Historical Grades from the student pages menu. For each course in which the student earned a grade, the page displays the following:
    • Year/Term - Year and store code of the term in which the student enrolled in the course.
    • Grd Lvl - Student's grade level at the time he or she enrolled in the course.
    • Course number - The number of the course.
    • Course - The name of the course.
    • Earned credit - Number of possible credit hours the student can earn in the course.

    • [Terms] - Historical grade the student earned in each grading term. Click a grade to access the Edit Stored Grade page.

             Note: The Normal View page displays only the grades the student received during the grade levels of the current school.
  3. Click Detail View to view expanded information and the grades the student received at other grade levels. 
    Note: The Complete Academic Record Detail View page displays all of the student's historical grades in PowerSchool. The Detail View page is not specific to the grade levels at this school.
  4. In addition to the information on the Historical Grades page, this page displays the following detailed credit information:
    • Year/Term - Year and store code of the term in which the student enrolled in the course.
    • Grd Lvl - Student's grade level at the time he or she enrolled in the course.
    • Course # - The number of the course.
    • Course Name - The name of the course.
    • Stored Code - Each grading term the student earned a historical grade.
    • Grade - Historical grade the student earned in each grading term. Click a grade to access the Edit Stored Grade page.
    • Earned Credit - Number of credit hours the student earned in each course.
    • Pot. Credit - Potential credit hours the student could earn in each course.
    • Earns Grad Credit - Indicates if the course is included in a graduation requirement and the credits the student earned count towards the requirement.
    • GPA - Indicates if the grade in the course is included in the student's GPA calculation.
    • Class Rank - Indicates if the grade in the course is included in the class rank calculation.
    • Excluded from Honor Roll - Indicates if the grade in the course is included in the honor roll calculation.
    • Transcripts - Indicates if the grade in the course is included in transcripts.
    • Credit Type - Indicates if the credits in the course count towards a graduation requirement based on credit type.
    • Grade Suppression Code - Indicates if the grade in the course is for a replaced course grade.
      Note: This field only appears if Repeated Course Grade Suppression is enabled for the selected school.
      Note: Your school can create credit types to group courses together to fill a graduation requirement. Assign credit types to courses or final grades and then specify that a requirement be filled by any courses or grades of that credit type. For example, you specify that any two courses with the ALGEBRA credit type fulfill a math requirement.
  5. Click Normal View to return to the Historical Grade page. 

Manage Single Historical Grades Entry

Enter a student's grades one at a time for incoming students. Alternatively, use the Multiple New Entries function on the Academic Record Entry page to enter a single grade. Most schools use the Academic Record Entry page to enter all grades.

  1. On the start page, search for and select a student.
  2. Under Academics, choose Historical Grades from the student pages menu.
  3. Click Single New Entry
  4. Enter the name of the school where the student received the grade.
  5. Enter the year for which you want to enter a grade.
  6. Enter the store code that your school uses for the term in which the student earned the grade.
  7. Enter the grade level of the student when they received the grade.
  8. Enter either the Course Number - Section Number or the Course Name. If you provide a course and section, this grade will be associated with the student's enrollment in that section and will print on report cards. If you supply only the course name, the grade will print on transcripts but not on report cards since it is not associated with an actual section enrollment.
  9. Enter the name of the teacher who taught the class.
  10. Enter the letter grade the student earned.
  11. Enter the number of grade points the student received for this grade.
  12. Enter any added value for the grade points, such as 1 for one additional grade point. You can also use fractions of a point.
  13. Enter the percent grade the student earned.
  14. Enter the citizenship grade for the term.
  15. Enter the number of credit hours the student earned in the course.
  16. Enter the total number of credit hours the student could have earned in the course. The number of earned credit hours and potential credit hours must be the same.
  17. If you could not match the course in which the student received this grade to a course at your school and you entered a course name, enter the credit type that counts towards the requirement if this grade fulfills a specific graduation requirement at your school.
  18. Determine whether to Include or Exclude the grade in the GPA calculation.
  19. Determine whether to Include or Exclude the grade in the class rank calculation.
  20. Determine whether to Include or Exclude the grade in the honor roll calculation.
  21. Determine whether to Include or Exclude the grade in the graduation calculation during the permanently store grades process. This field only appears if Repeated Course Grade Suppression is enabled for the selected school.
  22. Determine whether to Include or Exclude the stored grade in transcripts.
  23. Enter any comments from the teacher.
  24. To override the section or course's grade scale grade suppression policy, choose the grade suppression policy you want to apply. Once a selection is made, stored grades associated with this grade scale will be evaluated based on the selected grade suppression policy during the permanently store grades process. This field only appears if Repeated Course Grade Suppression is enabled for the selected school.
  25. Determine whether to Include or Exclude the grade in the Grade Suppression calculation. The repeated course suppression process automatically runs after clicking Submit. This field only appears if Repeated Course Grade Suppression is enabled for the selected school.
  26. Click Submit

You can edit a stored grade on an individual basis. To update a stored Historical Grade, click the grade you want to edit, make the necessary changes, and click Submit. Alternatively, you can delete a stored grade however, you are not only deleting the grade from the historical record, but you are also deleting the class from the student's permanent record. Though this function does not delete the class from the master schedule, the student's historical grades for this class cannot be retrieved once deleted.


Create Multiple Historical Grades Entries

This option for entering historical grades is helpful when a student transfers from another school and all previous grades must be entered in PowerSchool.

  1. On the start page, search for and select a student.
  2. Under Academics, choose Historical Grades from the student pages menu. 
  3. Click Multiple New Entries
  4. Enter the name of the school where the student received the grade.
  5. Enter the year for which you want to enter a grade.
  6. Enter the grade level of the student when they received the grade.
  7. Enter either the Course Number - Section Number or the Course Name. If you provide a course and section, this grade will be associated with the student's enrollment in that section and will print on report cards. If you supply only the course name, the grade will print on transcripts but not on report cards since it is not associated with an actual section enrollment.
  8. Enter the name of the teacher who taught the class.
  9. If you could not match the course in which the student received this grade to a course at your school and you entered a course name, enter the credit type that counts towards the requirement if this grade fulfills a specific graduation requirement at your school.
  10. Determine whether to Include or Exclude the grade in the GPA calculation.
  11. Determine whether to Include or Exclude the grade in the class rank calculation.
  12. Determine whether to Include or Exclude the grade in the honor roll calculation.
  13. Determine whether to Include or Exclude the stored grade in transcripts.
  14. Enter the letter grade the student earned.
  15. Enter the number of grade points the student received for this grade.
  16. Enter any added value for the grade points, such as 1 for one additional grade point. You can also use fractions of a point.
  17. Enter the percent grade the student earned.
  18. Enter the citizenship grade for the term.
  19. Enter the number of credit hours the student earned in the course.
  20. Enter the total number of credit hours the student could have earned in the course. The number of earned credit hours and potential credit hours must be the same.
  21. If you could not match the course in which the student received this grade to a course at your school and you entered a course name, enter the credit type that counts towards the requirement if this grade fulfills a specific graduation requirement at your school.
  22. Click Submit

Override Course Names

You can override a district-assigned course name if you enter a course name along with a valid course number on the Historical Grade screen. The following rules apply when overriding the course name:

  • Course Number is optional. If it is not included, the Course Name is used.
  • If a Section Number is entered, it must exist in the system.
  • If no Course Name is entered and a valid Course Number is entered, it will default to the name in the Courses table.
  • If no Course Name is entered or found, an error dialog appears and the changes are not saved.
  1. On the start page, search for and select a student
  2. Under Academics, choose Historical Grades from the student pages menu. 
  3. Click Single New Entry
    Note: To change several course names, click Multiple New Entries.
  4. Enter the course name in the Course name field.
  5. Click Submit.

Edit Previous School Names

Use this function to change or enter the name of the school where a class was taken. If you entered a school name when entering the historical grades, it appears on this page. If you did not enter a school name, do so from this page.

Note: The school names you enter appear on the student's transcript next to the school year during which he or she attended the school. If a student attended more than one school during a school year, each school and the grades the student received at that school appear in separate lists.

  1. On the start page, search for and select a student
  2. Under Academics, choose Historical Grades from the student pages menu. 
  3. Click Previous School Names.
  4. Enter or change the name of the schools where the courses were taken.
  5. Click Submit
  6. Once you have submitted, you can:
    • Click the grade to display the school name on the Edit Stored Grade page.
    • Repeat this procedure by leaving the School Name field blank to reset a changed previous school name. 

View Change History Details for Edit Stored Grade Page

If Change History is enabled, the Change History link appears at the top of the page. Click the link to view the Change History Details for that page.