Graduation Plan Work with Students

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Once Graduation Plan Setup is complete, you can begin working with students to manage graduation plans and generate graduation plan progress summaries.

Graduation Plan Selection

Select Plans by Student

Use Graduation Plan Selection to manage graduation plans, including graduation contracts and post-secondary preparation plans, for an individual student.

  1. On the start page, search for and select a student
  2. Choose Graduation Plan Selection from the student pages menu. 
  3. Enter the year the student will begin the graduation plan. This setting affects the default version the student will be assigned if the name is selected instead of a specific version.
  4. Click the name or the specific version of the plan you want to select. If the name is selected instead of a specific version, the student will be assigned the version of the plan which matches their Year Entering setting.
  5. If multiple contracts/plans are selected, click the Sort arrows to indicate the order in which you want the contracts/plans to appear on the Graduation Plan Progress page. Both historic and advanced plans appear for selection.
  6. Click Submit.

Select Plans by Student Groups

Use group Graduation Plan Selection to manage graduation contracts and post-secondary preparation plans for a selection of students. 

  1. On the start page, search for and select a group of students.  
  2. Click the Group Functions menu, and choose Graduation Plan Selection
  3. Select the Action to Take for the selected plans.
  4. Click the name or the specific plan version you want to select. If the name is selected instead of a specific version, the student will be assigned the version of the plan that matches their Year Entering setting on the Graduation Plan Selection student page.
  5. Click Submit.

Search for Students by Graduation Plan

To search for students based on a graduation plan, use Student Search on the start page using GradPlan. As with all searches, GradPlan searches may be chained. using any of the following comparators = (equals), # (does not equal), in (is field present in the search argument), and contains (is the search argument contained in the field).

For example, to select all of your 12th graders in the "MIT" plan:

  1. On the start page, make sure Students and All appear.
  2. Enter GradPlan contains MIT.
  3. Click Search. The page displays a list of all students with graduation plans that contain "MIT" in the name.
  4. Enter &Grade_Level is 12. The page narrows the list of students to only those students with graduation plans that contain "MIT" in the name and who are in the twelfth grade.
  5. Select the students you want to work with by clicking Select by Hand or Group Function.

Graduation Plan Progress

Use Graduation Plan Progress to view a student's progress towards their four-year graduation plan and any post-secondary plans, including information about required tests, test groups, and subject groups. You can also use this page to add required tests and subject group waivers. 

  1. On the start page, search for and select a student
  2. From the Academics section of the main menu, choose Graduation Plan Progress.

  3. Click on a Requirement to view progress details including a list of credits that can satisfy the requirement. Click on Child Requirements to view the progress if available.
  4. On the Graduation Plan Progress page, select Additional Credits to review a list of completed courses that do not apply to any of the graduation plan requirements.

Click View Additional Plans to toggle between historic graduation plans and advanced graduation plans.

Waivers

In certain situations, a student may be eligible to receive a waiver that modifies their graduation requirements. Waivers must be set up at the district level in order to be applied to a student record.

  1. On the Graduation Plan Progress page, click the Requirement, then select the Child Requirement if needed.
  2. Click Add Waiver.
  3. Make your selections from the menus and enter the required information.
  4. Click Save.

To make changes to an existing waiver, click Edit Waiver.

Waiver Report

Print waiver information for a particular student from the Graduation Plan Progress page. Search for a student with a waiver and click Graduation Plan Progress from the main menu.

On the Graduation Plan Progress page, click Download Waiver Report and choose to generate a CSV file, an Excel spreadsheet, or a PDF.

To print a report for a group of students, first select a group of students. Then click the Select Function arrow and choose Graduation Plan Progress Report.

Graduation Progress

The Graduation Progress page displays a compilation of the student's grades and the graduation requirements for your school. If you find an error, it must be corrected either in the student's grades or in the requirements. A course may appear more than once on a student's graduation requirements page, most likely because that class fulfills multiple requirements and not because the student enrolled in the class more than once. 

  1. On the start page, search for and select a student
  2. Choose Graduation Progress from the student menu.
  3. Choose a Graduation Requirement Set.
  4. Click Submit.

Graduation Plan Progress Report

Use the Graduation Progress Report to create a printable graduation progress report for the selected students in their selected plans, including information about required tests, test groups, and subject groups.

Caution: This report may adversely impact the performance of the system if run for a large selection of students. Check with your System Administrator prior to running the report.

  1. On the start page, search for and select a group of students
  2. Click Group Function, and choose Graduation Plan Progress Report
  3. Enter information as needed.

  4. Click Submit

Graduation Plan Progress Report Data Capture

Use the Graduation Progress Report Data Capture function to store graduation plan progress data for future reporting.

Caution: This report may adversely impact the performance of the system if run for a large selection of students. Check with your System Administrator prior to running the report.

  1. At the school level, on the start page, search for and select a group of students
  2. Click Select Function, and then choose Graduation Plan Progress Report Data Capture. 
  3. Click Submit

Graduation Plan Progress Summary

Use Graduation Progress Summary to view a summary of graduation plan progress against specified requirements of a user-selected plan.

  1. On the start page, search for and select a group of students
  2. Click Select Function, and then choose Graduation Plan Progress Summary
  3. Click the name of the graduation plan for which you want to view a summary. 
  4. Click the columns you want to appear in the summary. 

  5. Click Submit