Mass Enroll

Enroll an entire group of students in a class.

Mass Enroll in a Class

  1. On the start page, search for and select a group of students.
  2. Click the [Select Function] arrow. 
  3. Under Scheduling, choose Mass Enroll

    Note: Alternatively, if you have a current selection of students, you can choose Special Functions under Functions in the main menu and then click Groups Functions or by way of the Class Roster.

  4. Use the following table to enter information in the fields:

    Field

    Description

    Quick Enroll

    If you know the course number and the specific section of the course you want to enroll the selected students in, you can use the Quick Enroll function.

    1. Enter the course and section number in the Course.Section field. Separate the numbers with a period and no spaces.
    2. Click Enroll. The Enroll Students Preview page appears.

    Filter By

    If you do not know the course number and the specific section of the course you want to enroll the selected students in, you can use the Filter By function to help you find the section you are looking for.

    1. Enter one or more search criteria:
      • Period - Choose the period from the pop-up menu.
      • Term - Choose the term from the pop-up menu.
      • Teacher - Choose the teacher from the pop-up menu.
      • Day - Choose the day from the pop-up menu.
      • Grade - Choose the grade level from the pop-up menu.
      • Credit Type - Choose the credit type from the pop-up menu, such as Math.
      • Course - Enter the course number.
      • Show only classes with available seats - Select the checkbox to display only classes that have not reached the maximum enrollment.
    2. Click Search. Courses appear based on the selection criteria you entered.
      Note: Click column headings to sort in ascending order. Click again to sort in descending order. Not applicable for Note and Enrollment columns.
    3. Click the course name you want to select. The Enroll Students Preview page appears.
  5. On the Mass Enroll Preview page, use the following table to verify section and enrollment information and make any necessary corrections prior to enrolling students:

    Field

    Description

    Entry Date

    Defaults to today's date. Click Edit Date to select a different date, if needed.

    Section Summary

    Verify the following information:

    • Course Name - The name of the course.
    • Course Number - The course number used to identify the course.
    • Section - The section number used to identify the course.
    • Term - The term(s) in which the course is being taught.
    • Fees - Indicates whether or not a fee is associated to the course.
    • Pending Enrollment Count - The current enrollment in the section plus the number of students below that are about to be enrolled in the section.
    • Class Status - Indicates reason why student cannot be enrolled into the class:
      • Number of students selected exceeds section capacity - The number of students in the section plus the students in the selection exceed the maximum section capacity. This is only applicable if the section validates on maximum capacity.
      • Number of students selected exceeds teacher capacity - The number of students in the section plus the students in the selection exceed the maximum capacity for the main section’s teacher. This is only applicable if the teacher validates on maximum capacity.
      • Section found - The course.section number you requested was a valid course.section for this school and year.
      • Section not found - The course.section number you requested was not a valid course.section for this school and year.
      • Selected section is not in the current term - Section must be in the current term to mass enroll into it.

    To override the maximum section capacity:

    1. Click Override. The Override Section Max pop-up appears.
    2. Enter your password in the Input Section Max Override Password field.
      Note: This password is set using the Password required to override a section’s maximum enrollment field on the district Miscellaneous page.
    3. Click OK. The Override Section Max pop-up closes and the Mass Enroll Preview page refreshes.

    Student Enrollment Summary

    Verify the following information for each student:

    • Student Number - The number used to identify the student.
    • Student Name - The name of the student.
    • Action - Confirmation or warning:
      • Already enrolled in [course.section] on [enrolldate] - Student is already enrolled in this section, therefore cannot be enrolled in it again. This does not prevent enrollment of other students and sections.
      • Enroll in [course.section] on [enrolldate] - Confirmation message indicating student (s) will be enrolled in this section on this date.
      • None - Error in validating one or more sections, such as the number of selected students exceeding the section’s maximum capacity.
  6. Use the following table to return to the previous page or to enroll students:

    Field

    Description

    Back

    Click to return to the previous page. 

    Note: If there are section errors that need to be corrected, only this button appears.

    Note: Your student selection is retained when returning to the previous page.

    Enroll Students

    Click to enroll the students into this class. 

    Note: This button only appears if you access the Mass Enroll Preview page via the Class Roster page or the Mass Enroll page and if there is at least one student to be enrolled and there are no section errors.

    Enroll Students and Reschedule

    Click to enroll the students into this class. You can then enroll the students into additional classes using the Quick Enroll or Filter By function.

    Note: This button only appears if you access the Mass Enroll Preview page via the Class Roster page or the Mass Enroll page and if there is at least one student to be enrolled and there are no section errors.