Transfer Students

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In PowerSchool, you have different options concerning transfers into and out of your school. You can transfer a student out of school, transfer a student to or enroll a student in another school on your PowerSchool server, or reenroll a student who was previously enrolled in your school.

Transfer a Student Out of School

Use this function to transfer an individual student out of your school.

  1. On the start page, select the school you want to transfer the student out of.
  2. Search for and select the student
  3. Under Enrollment, choose Functions from the student pages menu. 
  4. Click Transfer Out of School
  5. Use the following table to enter information in the fields:

    Field

    Description

    Who will be transferred out

    The names of the selected students appear.

    Transfer Comment

    Enter any comments related to the transfer.

    Date of transfer

    Enter the date of the transfer.

    When transferring a student out of school who has any attendance records on or after the date of transfer, a message appears stating "There are [number] attendance record(s) for the current student. Listed below are the number of records per date." The transfer is prevented until the future attendance records are deleted. To delete the future attendance records, select the Check to delete all future attendance records this student has listed above checkbox.

    Note: The Check to delete all future attendance records this student has listed above checkbox only appears for users who have access to enter attendance.

    Exit code

    Choose the exit code from the pop-up menu.

    Check here if students intend to enroll in school during next school year.

    Select the checkbox if the student plans to return to the same school during the next school year. Deselect the checkbox to clear all scheduling-related information for the following year, including course requests, for the selected students.

    Also Transfer out of selected programs

    If the student is currently enrolled in any special programs, these programs appear. Select those which the student should be withdrawn from when they are transferred.

  6. Click Submit.
  7. Click Confirm Submit
    Note: The student's enrollment status will appear as Transfer Out Pending until the date of transfer.
    Note: The student's status is now inactive. From now on, when you want to open the student record, you must enter a forward slash (/) before the student's last name when entering it in the Student Search field.
    If you know that the student is transferring to another school that shares your PowerSchool system, you must also transfer the records to that school before the student can be enrolled there. For more information, see Transfer to Another School.

Transfer a Group of Students Out of School

Use this function to transfer a group of student out of your school. It is especially useful when a family moves and you want to transfer all siblings at once.

  1. On the start page, select the school you want to transfer the group of students out of.
  2. Search for and select the group of students
  3. Click the [Select Function] arrow. 
  4. Under Enrollment, choose Transfer Out of School
    Note: Alternatively, if you have a current selection of students, you can choose Special Functions under Functions in the main menu and then click Groups Functions.
  5. Edit the information as needed. For field descriptions, see Transfer a Student Out of School.
  6. Click Submit
    Note: The student's status is now inactive. From now on, when you want to open the student records, you must enter a forward slash (/) before the students' last name when entering it in the Student Search field.
    If you know that the group is transferring to another school that shares your PowerSchool system, you must also transfer the records to that school before the students can be enrolled there. For more information, see Transfer to Another School.

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