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Using Your Gradebook
Access your Course Gradebook from the menu of your Course to update assignments, test/quizzes, assessments, and discussions. Students can view these grades under their Grades tab.
View and Filter Items
The set of menus available in your Gradebook provides flexible control over displaying content, creating new content, and setting various options.
- Members Menus
- Grading Period Menu
- Categories Menu
- Sort Materials Menu
- View Menu
You can sort the list of members in your course to display in ascending or descending alphabetical order by First or Last name. The menu includes the following options:
- First Name, A-Z
- First Name, Z-A
- Last Name, A-Z
- Last Name, Z-A
Course administrators may also use Grading Groups to associate students of the class to group projects, special needs, or other specific criteria.
For instructors who have configured grading groups for their course, an additional drop-down menu displays in the Gradebook:
- To access materials assigned only to the grading group, filter to that group. The menu will display the number of members in each group in parenthesis.
- To access all materials in the course, filter to All members. For students to whom the material is not assigned, the grade cell is grayed-out and un-editable. This prevents you from accidentally entering grades for students that are not assigned an item in the course.
If you use linked sections, then there will be an additional menu to filter between the linked sections in your course.
Grading Period Menu
In the Grading Period menu, select:
- A single grading period to display only the items from that period.
- All Grading Periods to display the calculated grades for the overall and grading period scores. Sub-periods are nested beneath their main grading period.
- Final/Midterm Material Grades to display items for which you have checked Set as midterm/final in the item's Grading options.
- (No grading period) to display items that haven't been assigned a grading period.
While accessing the Gradebook as a course admin, the default display includes all graded materials in the course. To review graded materials within a specific category and the student’s grade for that category, click the drop-down arrow from All Materials:
All Category Summaries View
The All Materials drop-down also includes an option called All Category Summaries.
If you select a specific grading period and the All Category Summaries option, the Gradebook displays one column per grading category that exists in the course. If no items have been graded for a student within a certain category, that category’s column displays, but is set as N/A:
Since course materials can only be aligned with the lowest level of the grading period in your course, whether a grading period or sub-period, grading category scores are only calculated for those grading periods.
- The All Category Summaries option is only available when you have selected the lowest level of the grading period.
- A grading category score is not calculated for grading periods that have sub-periods.
- If the user selects a parent grading period from the grading period drop-down while All Category Summaries is selected, the display changes to the selected parent period with All Materials automatically selected in the category drop-down.
Grading Category Score Columns include:
- The title of the category as the column header
The calculated category score for the selected grading period
Grading Category-Specific View
When you filter for a specific grading category using the All Materials drop-down, a column appears from the grading period column with the students’ calculated grading category score within that grading period.
Course Admins can hide the category score columns from their gradebook page using the option in the Grade Setup flag called Hide Grading Category score columns.
Sort Materials Menu
Choose an option in the Sort Materials menu to select the order in which the grade item columns display:
- Due Date, Ascending: Sort items from left to right with the earliest due dates displayed at the beginning of the Gradebook and the most recent at the end.
- Due Date, Descending: Sort items from left to right with items with the most recent due dates at the beginning of the Gradebook and the earliest ones at the end.
- Date Created, Ascending: Sort items from left to right with the earliest items you created displayed at the beginning of the Gradebook and the most recent at the end.
Date Created, Descending: Sort items from left to right with the most recent items you created displayed at the beginning of the Gradebook and the earliest ones at the end.
Select one or more options from the View Menu to access additional information about the items in the Gradebook.
- Show Full Titles: Select to expand the header row of your Gradebook and show the entire title of each graded item.
Show Grading Scale: This setting controls the display of the scale drop-down menus that display in Gradebook cells when entering grades or overrides.
If enabled, a menu displays in the Gradebook cell for any material item that has a point- or percentage-based grading scale.
Disable this setting to remove the scale menu from gradebooks cells.
You can also choose from several selections that highlight cells in the Gradebook that fit the selected criteria; the number to the right of each option indicates the total number of items matching the criteria.
- Marked "Excused"
Highlight all Gradebook items that you've marked excused, indicated by a green hexagon in the table cell:
Highlight all gradebook items that you've marked incomplete, indicated by a half-filled orange hexagon in the table cell:
Highlight all gradebook items that you've marked missing, indicated by an empty orange hexagon in the table cell:
- Marked "Excused"
Marked "Missing" with Submission
Highlight individual cells that you've marked missing, for which students have submitted.
- Graded With New Submission
Highlight all graded items for which the student subsequently turned in another submission.
- Needs Grading
Highlight all past-due gradebook items that still need a grade.
- Not Submitted
Highlight all past-due items for which students still need to submit their work.
- Materials with factor 0
Highlight the columns of items with a factor of 0—that is, items that you don't want to be factored into student grades.
For example, selecting Needs Grading from the menu adds a border around each cell in the Gradebook that is past due, but has not yet been given a grade:
The Materials More Options menu displays in the header row of each graded item and provides additional options for assignments, tests, and discussions:
- Edit — Modify the item details.
- Track Revisions — Displays changes made to a student's grades for assignments and discussions. This option is not available for test/quizzes and assessments.
Set All Grades — Adds the same score for all of the grades for that item.
- View Statistics — Displays statistics for the item. For example, highest and lowest grades, average score, and standard deviation.
- Delete — Removes the assignment, test, or discussion from the course section. All grades for the item are also deleted.
Click + in your Gradebook to create graded content:
- Grade Column (No associated course material is added.)
To edit grades directly from your Gradebook, click into the cell and add the new grade.
You can also use the tab or arrow keys to navigate your Gradebook. Using the Tab key moves your cursor down one row within the same column in the Gradebook. When you reach the end of the column, pressing Tab again moves the cursor to the top of the next column.
Highlighting the Active Row and Column
Whether navigating through the Gradebook with a mouse or keyboard, the row and column you are working in will be highlighted to make it easier to indicate which cell you are editing.
Move the pointer over the Gradebook cells to highlight the entire column and row that intersect at that cell, including the student name in that row and the material title in the column header.
If a test/quiz or assessment is graded automatically the calculated grade will display, along with a link to the student's submission. If you change this grade, the override is indicated by an orange pencil.
Click the pencil to clear the override.
Instructors can open and review materials for individual student submissions directly from the Gradebook.
|Open and review a submitted assignment.|
|Open and review a graded discussion.|
|Open and review a completed test or quiz.|
|Open and review a completed assessment.|
Add Comments and Mark Accommodations
To leave a comment:
- Move your pointer over a cell and click the Comment icon.
- Type your message in the pop-up window that displays.
- Check the box to Display to Student (optional).
- Your comment saves automatically; click the x to close the comment:
The comment icon displays for all cells to which you've added a comment.
If an accommodation was offered to a student, check the box Accommodation Offered/Received (optional).
To mark items as Excused, Incomplete, or Missing, point your mouse at the cell and click the flag that displays:
Using the Excused exception with student completion (Enterprise only)
You can use the Excused exception to bypass materials on which you have set up student completion requirements. For example, if a student is absent and makes up a required assignment with a different make-up project, or a student is new to the class and doesn't need to start at the beginning of a folder with completion rules.
Using exceptions with overdue items
Marking an overdue item Excused or Missing removes the item from a student's Overdue notifications. Marking an overdue item as Incomplete does not remove the item from a student's Overdue notifications.
More Options Menu
Click the three vertical dots to access a menu of additional options for the Gradebook.
Select Bulk Edit to review graded assignments, tests/quizzes, assessments, and discussions in a given course. For each graded item you can edit or delete the items:
- Published/Unpublished status (the green dot in the second column)
- Max points available
- Due Date
- Grading Period
Click the Save Changes button to update your Gradebook with the changes. If you have multiple pages in this area, click Save Changes.
Print Grade Reports
Print Grade Reports for students in your course.
- Select the specific grading period(s) you want to include.
- Select individual students or all students.
- Click Generate Report.
- Print from your browser.
Choose from two formats in which to export your Gradebook:
- As an XLS/CSV version of your Gradebook.
- As an XLS/CSV file that you can use to import your Gradebook into other systems.
If the graded items in one course are the same as the graded items in another course, you can import grades from an XLS/CSV file; for example, when students change classes and their grades must be transferred to the new course.