Entering English Learner and Immigrant Information

Contents

Understand the Synching of ELA Records Between Tables

To ensure all ELA records are kept in sync between the S_CA_STU_ELA_C  table and the S_CA_STU_X table, the application checks for changes to S_CA_STU_ELA_C  table, including changes from an import, at intervals of 120 seconds and then updates the S_CA_STU_X table accordingly. 

Note: Only 1000 records are updated per interval; therefore, when running a large import, several minutes will pass before all table values are updated.

English Learners and Immigrant Information

Navigation:

State/Province - CA > English Learners and Immigrant Information

Data Element

Description[Table]FieldNameUsed in these Reports

Primary Language

The first language the student spoke.

This field can be populated on the Update ELA Status/Program History page (see below).

Note: The page displays the student's current Primary Language, even if the record is excluded from CALPADS reporting. If the current record is excluded, a warning appears on the page.

Required for CALPADS

[S_CA_STU_ELA_C]PrimaryLanguage

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]PrimaryLanguage

SSID Enroll

Stu Info

All Pre-ID

CASEMIS A

English Language Acquisition Status Code

The student’s current English language acquisition status

This field can be populated on the Update ELA Status/Program History page (see below)

Note: The page displays the student's current ELA status, even if the record is excluded from CALPADS reporting. If the current record is excluded, a warning appears on the page.

Required for CALPADS if the Grade Level Code is not AD.

[S_CA_STU_ELA_C]ELAStatus

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]ELAStatus

Stu EL Acq

CELDT Pre-ID

CASEMIS A

CBEDS-ORA B

CBEDS SIF

CRDC

Perkins E-1

Current ELA Status Start Date

The start date for the current English language acquisition status.

Note: The page displays the current ELA status start date even if the record is excluded from CALPADS reporting. If the current record is excluded, a warning appears on the page.
This field can be populated on the Update ELA Status/Program History page (see below).

Required for CALPADS if English Language Acquisition Status State Code is EL, RFEP, IFEP, or TBD (anything other than EO).

[S_CA_STU_ELA_C]ELAStatusStartDate

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]ELAStatusDate

Stu EL Acq

CELDT Pre-ID

CAHSEE

CRDC

Perkins E-1

EL Date Enrolled

Enter the date the student enrolled.

This field may be left blank.

[S_CA_STU_X]ELEnrollDate

None

RFEP Date Reclassified

Enter the Reclassified Fluent English Proficient (RFEP) start date.

[S_CA_STU_X]RFEPDate

None

Proficient or Advanced for ELA Code

Choose the appropriate value from the pop-up menu.

Choosing Yes indicates that the student is reclassified or is fluent English proficient and scored proficient or advanced for three years, cumulative on the English language arts standard test.

Required for CALPADS if the English Language Acquisition Status Code is RFEP (Reclassified Fluent English Proficient).

[S_CA_STU_X]ELProfELA

None


English Learner Program

Choose the appropriate value from the pop-up menu.

Valid Values:

  • Primary language instruction and ELD instruction and/or SDAIE instruction
  • ELD instruction only
  • SDAIE instruction only
  • ELD instruction and SDAIE instruction but not primary language instruction
  • Other EL instructional services
  • None (EL only)

[S_CA_STU_X]ELProgram

All Pre-ID

CRDC

English Learner in US Schools Less than 12 Mos.

Choose Yes or No from the pop-up menu.

[S_CA_STU_X]ELlt12mos

STAR Pre-ID

Initial US School Enrollment Date

Enter the initial US school enrollment date.

Enter the date on which the student first enrolled in grade level K through 12 in a public, private, or home school in the U.S. or Puerto Rico. This field is not required for students in grade levels PS, TD, and IN.

This field can also be populated on the CALPADS Student Information page.

Required for CALPADS if the Student Birth Country Code is not equal to U.S., Puerto Rico, or Washington, D.C., or if the student’s English Language Acquisition Status is EL.

[S_CA_STU_X]FirstUSASchooling

Stu Info

All Pre-ID

Enrolled in US School less than Three Cumulative Years

Select the checkbox if the student has been enrolled in a US school for less than three consecutive years.

If the checkbox is selected, it is stored as a 1.

This field can also be populated on the CALPADS Student Information page.

[S_CA_STU_X]ImmigrantFunding

Stu Info

CALPADS ELA Status/Program History

ELA Status History

Navigation:

Student Selection > State/Province - CA > Update ELA Status/Program History

 or Student Selection > State/Province - CA > English Learners and Immigrant Information > Update ELA Status/Program History link

Data Element

Description[Table]FieldNameUsed in these Reports

ELA Status Code

Choose the student’s current English language acquisition status from the pop-up menu.

Valid values:

  • (EL) English Learner
  • (EO) English Only
  • (IFEP) Initial Fluent English Proficient
  • (RFEP) Reclassified Fluent English Proficient
  • (TBD) To be Determined

This field can also be viewed on the CALPADS Student Information page.

Required for CALPADS if the Grade Level Code is not AD.

[S_CA_STU_ELA_C]ELAStatus

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]ELAStatus

Stu EL Acq

CELDT Pre-ID

CASEMIS A

CBEDS-ORA B

CBEDS SIF

CRDC

Perkins E-1

ELA Status Start Date

Enter the start date for the current English language acquisition status.

This field can also be viewed on the CALPADS Student Information page.

Required for CALPADS if English Language Acquisition Status State Code is EL, RFEP, IFEP, or TBD (anything other than EO).

[S_CA_STU_ELA_C]ELAStatusStartDate

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]ELAStatusDate

Stu EL Acq

CELDT Pre-ID

CAHSEE

CRDC

Perkins E-1

ELA Status End DateEnter the end date for the current English language acquisition status.

[S_CA_STU_ELA_C]ELAStatusEndDate

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]ELAStatusDate

Stu EL Acq

CELDT Pre-ID

CAHSEE

CRDC

Perkins E-1

Primary Language

Enter the first few letters of the language, and then from the pop-up menu, choose the first language the student spoke or was exposed to. If the student is too young to speak, choose the language spoken by adults in the home. This code should not change.

This field can also be viewed on the CALPADS Student Information page.

Required for CALPADS

[S_CA_STU_ELA_C]PrimaryLanguage

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]PrimaryLanguage

SSID Enroll

Stu Info

All Pre-ID

CASEMIS A

Exclude From State ReportingWhen this checkbox is selected, the ELA fields on this page are excluded from state reporting; however, the current values will still be displayed on the CALPADS English Learners and Immigrant Information and Student Information pages, along with a warning that the record is excluded from state reporting.


ELA Status Correction Reason

If the ELA status is not correct, choose the ELA status correction reason from the pop-up menu.

Populate this value in cases where the ELA status code for this record is a Correction to data previously uploaded to CALPADS.

Valid values:

  • Does Not apply
  • (1) Evidence of Non-English Primary Language
  • (2) Rotating Score Validation Process Error
  • (3) Home Language Survey Error
  • (4) Ineligible Student Tested
  • (5) Evidence for EL or IFEP

[S_CA_STU_ELA_C]ELAStatusCorrectionReason

When the above field is updated, it copies the current value to the following field:

[S_CA_STU_X]ELAStatus


Comment

Enter up to 500 characters regarding the student’s ELA Status.

[S_CA_STU_ELA_C]StatusComment


English Language Program Eligibility History

Navigation:

Student Selection > State/Province - CA > Update ELA Status/Program History

 or Student Selection > State/Province - CA > English Learners and Immigrant Information > Update ELA Status/Program History link

Data Element

Description[Table]FieldNameUsed in these Reports

School of Attendance

Choose the student's school of attendance.[S_CA_STU_CALPADSPrograms_C]SchoolID

Stu Program

Education Program Code

Choose the student’s education program code.

Valid values:

  • 300 LIP - Developmental Bilingual Program
  • 301 LIP - Dual-Language Immersion Program
  • 302 LIP - Heritage or Indigenous Language
  • 303 LIP - Newcomer Program (Various Models)
  • 304 LIP - One-Way Immersion Program
  • 305 LIP - Structured English Immersion Program or other predominantly English Language Instructional Models
  • 306 LIP - Transitional Bilingual Program
[S_CA_STU_CALPADSPrograms_C]ProgramCodeStu Program
Education Program Membership Code

Choose the student’s program membership code.

Valid values:

  • (1) Eligible
  • (3) Participating
[S_CA_STU_CALPADSPrograms_C] ProgramMembershipCodeStu Program
Education Program Membership Start DateEnter the date the student started the program membership.[S_CA_STU_CALPADSPrograms_C]StartDateStu Program
Education Program Membership End DateEnter the date the student completed the program membership. [S_CA_STU_CALPADSPrograms_C]EndDateStu Program
CommentEnter up to 500 characters regarding the student’s English language program membership.[S_CA_STU_CALPADSPrograms_C]ProgramComment